Embracing the Festive Spirit at Work (Without Breaking Any Rules!)
- 13th November 2024
The holiday season is a time to indulge in treats, connect with loved ones, and, let’s admit, dive into a few extra social gatherings! But while we celebrate, it’s worth ensuring that any seasonal generosity – whether in gifts or gatherings – stays in line with HMRC's rules, which can sometimes feel a bit like dealing with the Grinch.
Gifts for Your Team
Small Gifts, Big Smiles
If you're planning to surprise your team with holiday gifts, remember the magic number: £50. Gifts under £50 (including VAT) fall under the 'trivial benefits' exemption, so there’s no extra tax or NI involved – a win-win! Just a note, though, HMRC doesn’t include cash gifts here! For directors and their families, there’s an annual limit of £300 for these 'trivial' gifts.
Going Overboard? Think Again
For gifts over £50, it’s a bit of a different story. These count as a taxable benefit, meaning tax and NI will apply. Cash bonuses will need to go through payroll.
Time (Not Just Money) as a Gift
Sometimes the best present is time. Why not give the gift of a few extra hours? A half-day off for Christmas shopping or a nativity play costs nothing, doesn’t attract tax, and will likely be warmly received.
Giving Back to Give More
Consider organising a charity day – a chance to build team spirit while supporting a good cause. It's a fantastic way to spread goodwill without any tax implications.
Festive Cheer for Clients
Giving Christmas gifts to clients can be a thoughtful touch, and while it’s generally not deductible against profits, there are a few exceptions to keep in mind:
- Free Samples - If you’re giving samples of your products, these are fully deductible.
- Branded Gifts - Small branded items are tax-deductible up to £50 per person, provided they carry your business’s branding on the actual item (not just the packaging). Just keep in mind that food, drink, and tobacco don’t count.
Office Christmas Party - Cheers to That!
Nothing says ‘festive season’ like a good Christmas party, and with the right planning, this can be a tax-free perk for employees. Here’s how:
Party within the £150 Limit - You can throw a party (virtual or in-person) with a per-employee budget of £150 (including VAT, transport, and overnight stays) without triggering tax or NI. The whole team must be invited, and while you can reclaim VAT, it only applies to employees, not their guests.
If you’re planning to go beyond the £150 mark, consider asking staff to contribute to the overage to stay within the tax-free limits.
A Note on Entertaining Clients
Finally, remember HMRC’s approach to client entertaining. Tax deductions aren’t allowed. So, while the festive season is a time for mingling, any entertaining for clients won’t be deductible.
Wrapping It Up
Christmas is a time to unwind and celebrate – let’s keep it that way! With a few guidelines in mind, you can keep HMRC on your good side and focus on what really matters: spreading joy, building memories, and, of course, enjoying every festive moment.
Happy holidays – may they be merry, bright, and tax-free!
All data and figures referred to in our news section are correct at the date of publishing and should not be relied upon as still current.
